Creating and managing email accounts in cPanel is essential for businesses and individuals who want to manage their communication directly through their hosting account. This guide will walk you through the steps of creating, accessing, and managing your email accounts using cPanel on your hosting account, which has been set up via WHMCS.
Step 1: Log Into Your Client Area
1.Visit your hosting provider’s website and log into your Client Area using the credentials you created when signing up.
2.Once logged in, you’ll be directed to your Client Area Dashboard.
Step 2: Access cPanel
1.Inside your Client Area, navigate to the Services section.
2.Under Active Products/Services, locate your hosting package and click Manage.
3.On the next page, you’ll find a button labeled Login to cPanel. Click on it to access your cPanel dashboard.
Step 3: Create a New Email Account in cPanel
1.In the Email section of cPanel, click on Email Accounts.
2.On the Email Accounts page, click the + Create button.
3.Fill in the details for your new email account:
•Domain: If you have multiple domains on your account, select the domain for the email address.
•Username: This will be the first part of your email address (e.g., info@yourdomain.com).
•Password: Choose a strong password for the account or use the Password Generator to create one.
•Storage Space: Set the mailbox quota. You can set it to Unlimited or specify a size limit for the account.
4.Once all fields are filled in, click Create to create the email account.
Step 4: Access Your New Email Account
Once your email account is created, you can access it via two methods:
Option 1: Using Webmail
1.Return to the Email Accounts section in cPanel.
2.Find the email account you created and click Check Email.
3.You will be redirected to Webmail, where you can access your emails.
Option 2: Using an Email Client (Outlook, Thunderbird, etc.)
1.After creating your email account, you can configure it in any email client (like Outlook, Apple Mail, etc.) by accessing the Email Accounts section in cPanel.
2.Click on Connect Devices next to the email account you want to set up.
3.Follow the instructions for configuring your email client with the provided IMAP, POP3, and SMTP settings.
Step 5: Manage Your Email Accounts
Managing your email accounts through cPanel is quick and easy. Below are the common management tasks you might need to do:
1. Change Your Email Password
To change the password for an email account:
1.Go to the Email Accounts section in cPanel.
2.Find the email account you want to update and click Manage.
3.Under the Security section, click on Change Password.
4.Enter your new password and click Change Password.
2. Set Up Email Forwarders
Email forwarders allow you to forward emails from one address to another. Here’s how to set it up:
1.In cPanel, go to the Email Forwarders section.
2. Click Add Forwarder.
3.Enter the email address you want to forward and the destination email address.
4.Click Add Forwarder to save.
3. Set Up Email Auto-Responders
An auto-responder sends automatic replies to incoming emails. To set it up:
1.In the Email Accounts section, find your email account and click Manage.
2.Click the Auto-Responders tab.
3. Click Add Auto-Responder.
4.Fill in the details, such as the subject and message.
5.Set the start and end times for the auto-responder and click Create.
4. Set Up Email Filters
Filters can help organize your incoming emails. Here’s how to create a filter:
1.In cPanel, go to the Email Filters section.
2.Select the email account you want to apply filters to.
3. Click Create a New Filter.
4.Define the criteria for the filter and the action to be taken (e.g., move emails to a folder).
5.Click Create to save the filter.
5. Delete an Email Account
To delete an email account:
1.In the Email Accounts section, locate the account you wish to delete.
2.Click Delete next to the account.
3.Confirm the deletion when prompted. Note: Deleting an email account will permanently erase all emails associated with it, so make sure to back up any important data before deleting.
Final Thoughts
Managing your email accounts through cPanel on your hosting account is straightforward. By following the steps above, you can create, manage, and customize your email accounts with ease. If you have multiple domains or need additional help configuring email settings, be sure to reach out to your hosting provider’s support team for assistance.
